As the Human Resource Administrative Specialist, you will be responsible for coordinating a variety of support functions for the Human Resource department along with providing exceptional customer service to all internal and external customers to the department. In addition, this position oversees the Human Resources intern through allocation of work assignments and evaluation of performance. To be successful in this position, you will need to have a high level of flexibility, be a team player and demonstrate the ability to troubleshoot/solve problems quickly and effectively.

Essential Job Functions

1. Greets team members, customers and visitors, and receives phone calls and general correspondence for the department. Responds to inquiries by authorized individuals for team member information.
2. Assists with team member recognition and retention programs and activities, including company events and functions, ordering gifts for the Years of Service program, managing employee photo boards, and scheduling and staffing of company tours.
3. Serves as first point of introduction to new team members on their first day. Collates orientation materials and assists new hires with completion of required paperwork. Prepares Form I-9 for completion, including reviewing provided documents, and performs E-Verify related tasks. 
4. Generates pre-established reports from the Human Resource Information System (HRIS). Organizes, reviews, and distributes accurate report files in a timely manner to identified recipients. Coordinates with Human Resource Systems Analyst to review and correct report inaccuracies.
5. Serves as point of contact for SkillBridge program applicants and coordinates with department managers based on skill set and interest. Manages required paperwork and timelines of SkillBridge Interns and, with the on-site Recruiter, ensures compliance with the program.
6. Performs clerical functions including correspondence, data entry, photocopying, mail distribution, bulletin board maintenance, and DATV communication slides. Ensures adequate supplies of materials for the department and new employee orientation packets, and places orders as needed.
7. Maintains employee files by ensuring that filing material is filed accurately and in a timely manner. Conducts routine audits of files to ensure documents are filed appropriately.
8. Provides general assistance to team members for activities, projects and programs. Oversees the Human Resources intern, and ensures proper allocation of time and resources.
9. Performs other duties as assigned by management.

Job Specific Requirements

• Licenses/Certificates:N/A
• Attendance:                Regularly scheduled attendance required
• Physical: Repetitive motion; tolerates standing, walking, bending and sitting; proficient typing and data entry skills
• Environmental:            N/A

Education and Experience

• Associates degree in Business or related field or equivalent required
• Proficiency with Microsoft software (Word, Excel, Project, etc.) required
• Minimum two years previous relevant work experience preferred

Available Benefits

• Moving is expensive and hard work! Relocation Assistance is available for those that qualify.
• Duncan offers a comprehensive Benefits Package (Medical, Dental, Vision, Vacation/Holiday) that is available to team members on day one.
• Plan for your medical needs with a Health Savings Account (employer and employee contributions).
• Save for your future through our 401(k) program where you can begin contributions within your first 45 days, 50% match on first 6% contributed
• Enjoy Duncan Aviation’s On-Site Fitness & Health Clinics at the MRO locations
• Take advantage of a variety of In-House Training opportunities, or use Tuition Assistance to further your education.
  
  

Duncan Aviation is an Equal Opportunity and Affirmative Action Employer. EOE Minorities/Females/Protected Veterans/Disabled